Smartsheet Share PDF Function - Preserve Groups & Totals
Share perfect PDFs from Smartsheet that keep groups and totals.
- •Share PDFs that keep groups and summary totals so recipients see the full report without missing rows.
- •Print, email, or download PDFs with exact formatting, page numbers, logos, margins, and scaling from your report.
- •Keep work moving with fewer manual steps.
I'm going to show you how to export a Smartsheet Report to a PDF, including groups and summaries. First download SSFeatures. Open your Report. In this example, my report has one group and one summary. Click the SSFeatures button at the top. Click \"Export to PDF\". Click \"OK\". Now, SSFeatures will create a PDF file for you with all of your report's data, including groups and summaries. This is incredibly useful. Now you can export your reports exactly the way that you see them in Smartsheet.
Use Cases
Client Reporting - Export grouped and summarized reports to PDF with totals and headers intact, making it easy to send professional reports to clients.
Team Collaboration - Share accurate PDF versions of Smartsheet reports with teammates for meetings, email updates, or record-keeping without losing structure.
Printing Reports - Create printer-friendly PDFs of grouped or summarized reports that match your Smartsheet layout for quick handouts or documentation.
Frequently Asked Questions
Smartsheet’s exporter removes grouped rows and summaries, while SSFeatures’ PDF exporter preserves all grouped and summarized data, keeping your report complete and accurate.
Yes. You can adjust paper size, margins, orientation, scaling, logos, sheet name, row numbers, timestamps, page numbers, and header notes to match your needs.
Yes. SSFeatures generates the PDF entirely within your browser and never sends data to external servers. Your PDF opens in a new tab for safe and private downloading.
SSFeatures has a 30-day free trial with full access to all features. No credit card or account required—just download and start using it.
Yes. SSFeatures runs entirely in your browser and never sends your Smartsheet data to any outside server. We're also a Smartsheet Tech Partner. Learn more.
After 30 days, you can subscribe to continue using SSFeatures. We'll notify you before the trial ends. Pricing starts at $10/user/month when billed yearly.
Thousands of Smartsheet users across many industries use SSFeatures every day.
"We wouldn't love Smartsheet nearly as much without SSFeature's PDF Generator!! Our business depends on printed Smartsheet reports. SSFeatures has allowed us to successfully continue scaling on Smartsheets without printing workarounds. Our team members that rely on our reports are way happier ever since we started using the PDF Generator. It's great to see there are 3rd parties willing to fill critical gaps in Smartsheet."
Ari Diamond
President of Railing Excellence
"SSFeatures has been a game-changer for our Smartsheet workflows! It’s super easy to use and adds powerful functionality that makes automation and reporting so much more efficient. The developer is incredibly responsive and provides top-notch customer support, making sure everything runs smoothly. It has saved us a ton of time and eliminated a lot of manual work. If you’re looking to get more out of Smartsheet, I highly recommend giving SSFeatures a try!"
Michelle Choate
Senior Manager of Operations at Impact Housing
"Finally found a solution to handle some of the features I have been waiting on for a long time... So grateful to SSFeatures for the Auto-Sort function that has dramatically improved our experience with DataShuttle > Update Dropdowns feature so they are always alphabetized. Column finding/hiding is awesome! Keep up the great work - saving me hours!!!"
Joe Morrell
Independent Consultant at Morrell Consulting
Available for Chrome, Safari, Edge, and Firefox
What is SSFeatures?
- •SSFeatures is a browser extension that makes Smartsheet way easier to use
- •It adds dozens of time-saving features directly into Smartsheet
- •It will save you hours of work every week
Are you tired of wasting hours in Smartsheet doing the same tedious steps?
SSFeatures makes Smartsheet faster, smarter, and easier to use.
It's a simple browser extension, packed with powerful tools that save you hours every week.
Trusted by thousands of Smartsheet users with hundreds of five star reviews across Chrome, Edge, Safari, and Firefox.
Save hours every week in Smartsheet! Try SSFeatures free today!
Hide / Unhide Columns
Unhide specific columns without using 'Unhide All'.
Automatically Sort Rows
Keep your rows sorted, without manually clicking the sort buttons everytime.
Sheet Stats
See stats about your sheet, so you know how close you are to the sheet limits.
PDF Exporter
Export grouped and summarized reports to PDF.
Import Into Existing Sheet
Import Excel or CSV into your sheet—no new sheet required.
Copy and Paste Automation Workflows
Copy automation workflows between sheets in seconds.
Hear what users say
"I love that someone added features that Smartsheet seems to be unable or unwilling to add."
Ryan Ballew
Program Manager at Verizon
"PHENOMINAL app! A no brainer purchase for any Smartsheet super-user. Auto-sorting a sheet, printing or exporting a grouped/summarized report, SEARCHING FOR COLUMNS BY NAME! All in one packaged app that's controlled within Smartsheet. Amazing. Highly, highly, highly recommend."
Kayla Sweeney
Smartsheet Solutions Consultant at Better Work Week
"All the SS Features are great but for us the PDF Generator was a huge game changer, a large percentage of our work depends on printed reports and the support of PDF generation for smartsheet reports while keeping the grouping & summaries was a must have."
Leiby Hershkowitz
CEO of Superb Developers Inc
Pricing
SSFeatures offers a 30-day free trial for all users with no sign-up or credit card required! After the trial, you can continue enjoying all features with our simple subscription plan.
You can manage your licenses and grant access to your company's domain in the SSFeatures dashboard.
How many users?
Premium Membership
$10/Month (USD)
Billed Yearly
Saves $24 per year
17% discount
Subscribe Now
Enterprise Membership
Do you need more than 50 licenses for your company?
Please contact us and our sales team will reach out to you for more information.
Security and Privacy
SSFeatures runs entirely in your browser and never sends your Smartsheet data to our servers. We're a Smartsheet Tech Partner. Learn more.
Related Resources
| Export Smartsheet to PDF | Download and export Smartsheet sheets and reports to PDF for easy sharing and printing. |
| Email Smartsheet Report With Formatting As PDF — Preserve Layout | Email Smartsheet Report With Formatting As PDF using SSFeatures to keep grouped rows, headers, and formatting intact. Customize pages and email ready PDFs now. |
| Share Smartsheet Summarized Report as PDF — Preserve Groups | Share Smartsheet Summarized Report as PDF with SSFeatures to preserve groups, totals, and headers. Export, print, or email exact PDFs. Try it now. |
| Email Smartsheet Report With Summaries As PDF — Keep Totals | Email Smartsheet Report With Summaries As PDF to keep grouped summaries and totals intact. Customize layout and automate delivery for accurate reports. Try now. |
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